AdvantEdgeBLOG - newsletters tag

Closing a Partially Received PO in QuickBooks

Wed, 24 Feb 2010 04:13:00 GMT

“Hanging PO’s” can be one of the most confusing issues to deal with in QuickBooks! As a “non-posting” document, users think that it really has no impact on anything. Then as they begin to utilize the features and reports available, they learn, to their dismay, that they have a bunch of “junk” information showing up. What to do?

In the traditional view of the Item List, the impact of PO’s is not obvious, but if you customize your columns and add the Quantity on Purchase Order field, you will quickly see that PO’s do make an appearance in various places!

Some other areas where the PO’s will pop up are:

· Enter Bills or Receive Inventory (with or without Bills):

· Open Purchase Orders or Open PO’s by Job reports

· Stock Status reports

So, in order to clean up the situation, you will need to address each PO individually. Is this item still expected? Are there other items on the PO that have not been received yet? Will they be? The answers to these questions will determine your course of action!

As you can see, from the quantities in the Backordered column, all three lines of this PO are currently “open”.

You can close one (or more) line(s) by clicking in the “Clsd” column to place a check mark there, and you will notice that the Backordered column immediately changes to zero!

Now, if you run the Stock Status Report, you will see that Monitor-17 no longer has any quantity appearing in the “On PO” column (nor in the Item List).

Your other option is to close the entire PO by clicking on the “Closed” box at the bottom of the window, and you will notice that all the lines have the Backordered column cleared to zero and the red CLOSED stamp appears on the PO header.

And if you run the Stock Status Report again, you will see that none of the monitors have an open quantity on PO.

As always, if you need help with this, don't hesitate to give us a call at 760-722-6839 or contact us at www.advantedgeonline.com.

COMEDY! . . . . and the I.R.S.?!?

Thu, 18 Feb 2010 23:36:00 GMT

While researching a question on the I.R.S. website recently, I had to stop dead in my tracks and laugh right out loud! Now, I know, over the 20^th century, some of the biggest ‘mobsters’ that law enforcement couldn’t put behind bars, eventually ended up there for “tax evasion”, but I surely didn’t know . . . .

Why does AR and AP still appear on my Cash Basis Balance Sheet?

Fri, 12 Feb 2010 21:09:00 GMT

When you Modify the QuickBooks Balance Sheet to Cash Basis it should not show AR and AP balances because these accounts track open invoices and unpaid bills. The Cash Basis Balance Sheet should include only closed, or paid, transactions. However, QuickBooks does include AR and AP on the CBBS. Explaining why, and what to do about it, follows:

MOVING AN APPLIED CREDIT MEMO TO A DIFFERENT INVOICE

Fri, 29 Jan 2010 20:35:00 GMT

You have applied a Customer's credit memo to the wrong invoice and are having a hard time figuring out how fix the error. You can change the invoice to which a credit was applied! Read on to follow the step by step instructions.

Do you feel lucky?

Fri, 29 Jan 2010 20:04:00 GMT

I know there are some of you business owners who think you can wait to worry about HR until you're a little bigger. My question is, "what are you waiting for?"

Please read this cautionary tale from my associate C.J. Westrick, SPHR of HR Jungle!

MAS 90/200 Release V4.4 is coming in FEBRUARY!

Fri, 22 Jan 2010 19:46:00 GMT

Version 4.4 will begin autoshipping in February! This release deploys the Business Object Framework to additional modules: Inventory, Purchasing, Bill of Materials and Bar Code. Discover some of the new features!

Payroll at Year End

Tue, 15 Dec 2009 01:56:00 GMT

If you report on the accrual basis, GAAP (Generally Accepted Accounting Principles) require you to record all your expenses in the time frame it is incurred. This means that you should be accruing payroll expenses for the remaining days worked in December AND it just might mean deferring pay received into 2010!!